Contents
Catalog Links
Share

Audits of Student Government

The Student Government holds an Audit Meeting at the beginning of the final month of each semester. Prior to this Audit Meeting, during the final full month of the semester, the Honor Board is responsible for conducting Audits on the other branches of the Student Government. At least two members of the Honor Board must meet with the leader(s) of each branch to both question their operations and budget usage and evaluate each organization’s compliance with the Governing Documents (Student Constitution, Student Government Bylaws, and Honor Code).

The Auditing Process will go as follows:

  1. The Honor Board Chair and Vice Chair will delegate assignments to the Honor Board members on which branch of Student Government they will be auditing. These assignments must be in pairs, and must be established at least two weeks prior to the Audit Meeting.
  2. Each pair of Honor Board members must reach out and set a meeting with the leader(s) of their assigned organization. This meeting must happen prior to the Audit Meeting.
  3. During the meeting, the Honor Board members will facilitate the meeting and make sure to achieve the following objectives and document their findings:
  4. Obtain a summary of the actions and operations of that branch over the duration of the semester, including both operations they have executed and operations they plan to execute during the final month,
  5. Obtain a summary of their Budget usage over the duration of the semester, including a report of how much money they have spent and how much they have left, and
  6. Examine the Student Government Bylaws and ensure that each organization has carried out the responsibilities listed in the Bylaws.
  7. After the meetings, each Auditing pair will send their notes to the Honor Board Chair, who will compile the findings and prepare them for presentation during the Audit Meeting.

 

At the Audit Meeting, the President of the Council of Olin Representatives (CORe) and the Honor Board Chair should discuss the findings of the Audits and ask for clarification if necessary. If there are discrepancies between the responsibilities of an organization and the findings of an Audit, they will be resolved through a Discrepancy Resolution.

The Audit of the Honor Board will be facilitated by the Dean of Student Affairs or their designee and will involve the Chair and Vice Chair of the Honor Board.